2013 Meeting Minutes December 7

BMW Riders of Southern Maine December 2013 Meeting Minutes

With 30 members in attendance, President Tom Gerken brought the meeting to order for December 7, 2013.


  • January’s meeting will be held at the Fair Grounds Café, Topsham Fair Mall, Topsham
  • Special Thanks to the Webmaster (Shawn) for posting the ride and club activity surveys and making the accessible on the web site.
  • Ride Survey results are below thanks to the Ride Boss & the Webmaster (Steve & Shawn)
  • Club Activity Survey results were not yet compiled, however, Tom will try to send out results before the next meeting.
  • 2 officer positions remain vacant; treasurer and an At large board member.
  • The Annual BMWRSM holiday gathering will be in January 26, 2014 at Keeley’s on Warren Ave in Portland.
  • 2014 International MOA Rally – July 24-27, 2014 – St. Paul, Minnesota
  • The 42nd International BMW RA Rally – May 29th – 31st – Barber Motorsports and Museum, Birmingham, Alabama.

Secretary’s Report

  • Minutes from November’s meeting are on the web site, copies were distributed. No action taken

Treasurer’s Report

  • The treasurer’s report was voted upon and approved by the membership; (numbers not published on public report)

Membership Report

  • It is renewal time, as of the meeting 20 members had renewed for 2014.

Ride Boss

  • Ride surveys were compiled and presented
    • Steve thanked the membership for their responses (between 45-50 responses).
    • Compiled results are on the website
    • Rolling rally – is a 1-2-or 3 day event where several locations are visited, includes over nights and participants can join in at anytime.

Rally Master

  • Prices will remain the same as last year.
    • As a result of the 8% sales tax on campsites have gone from $35.00 to $37.80 per site.
    • Registration will remain at $50.00
    • Members who do not camp but come for meals will be $25.00
    • Ads are going out to the motorcycle magazines.
    • Holiday Party
      • Presented and voted by the membership to be held at Keeley’s
      • Buffet price $24.00 per person
      • A minimum of 50 people to avoid a room charge
      • An email will be sent with the menu offerings and an RSVP

Old Business

  • Elections – By laws allow for elections to be held in January
    • Don Kent has volunteered to fill the position as vice president.
    • Contact or see Tom Gerken if interested in the following open positions;
      • Treasurer
      • At Large Board Member
    • Officers to be voted on at January’s meeting
      • President – Tom Gerkin
      • Vice President – Don Kent
      • Secretary – Sanford Peabody
      • Treasurer –
      • Membership – Bob Griffin
      • Rally Master – Dave Esklund
      • Ride Boss – Steve Garrett
      • Safety Officer – Steve Garrett
      • Shawn Blair – Webmaster
      • At Large – Jim Salisbury
      • At Large –


Motion to Adjourn

  • A motion to adjourn was and seconded.


Until Next Time, Respectfully submitted

Sandy Peabody